The AI Assistant processes multiple data sources to deliver accurate and personalized booking suggestions:

• Calendar data (Google/Outlook): meeting details, participants, duration, and potential conflicts.
• User preferences: favorite rooms, equipment needs, preferred floors, quiet zones, and typical meeting styles.
• Real-time occupancy data: sensor-based insights on room usage and desk availability.
• Space metadata: capacity, amenities, location, and booking rules.
• Organizational context: who is in the office, hybrid schedules, and team patterns.

By combining these data points, the AI selects the most relevant available space and can automatically create, modify, or cancel bookings.

• Smart Workspace Recommendations: The AI recommends the best room or desk based on meeting type, team size, required equipment, user habits, and live occupancy signals.
• Natural Language Booking: Employees can describe their needs in plain language (e.g., “Book a room for 4 people with a screen at 3 PM”), and the AI handles the entire process.
• Preference Learning: Over time, the system learns which spaces users frequently choose or avoid, improving accuracy with every interaction.
• Hybrid Work Optimization: The AI identifies which participants are in the office and suggests locations that minimize travel between floors or buildings.
• Automated Adjustments: The Assistant can reschedule meetings, update bookings, suggest alternatives, and notify users of better available spaces.

You can ask the AI to book meeting rooms, desks, workspaces, parking spots, or other office resources. Requests can be made in natural language, such as:

• “Book a room for 4 people with a screen at 2 PM.”
• “Find a quiet desk for this afternoon.”
• “Book a desk near Anna tomorrow.”

Spaceti follows strict security and privacy standards:

• End-to-end encryption.
• Role-based access controls.
• Fully GDPR-compliant data handling.
• No sharing of personal data outside the organization.
• Transparent data processing policies.

The AI uses enterprise-grade infrastructure and does not store sensitive calendar content beyond what is required for booking operations.

Organizations can customize how the AI operates and who can use it. Admins can:

• Enable or disable AI features by role, team, or building.
• Manage token usage and access limits.
• Configure booking rules and validation.
• Control visibility of unpublished or restricted spaces.
• Monitor booking trends and AI usage reports.

Admins retain full control over settings, ensuring the AI aligns with organizational policies.

For Employees:

• Faster booking workflow.
• Reduced frustration and decision fatigue.
• Automatic suggestions tailored to personal work style.
• Easy changes, cancellations, and conflict resolution.
• Better coordination with colleagues in the office.

For Organizations:

• Higher space utilization.
• More accurate demand forecasting.
• Reduced administrative overhead.
• Better understanding of workspace behavior and needs.
• Improved employee experience and productivity.